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Sub-Contractor Packet

COMPANY INFO

Company Name:
Physical Address:
City:
State:
Zip:

Mailing Address:
City:
State:
Zip:

Office Phone:
Email:
Website:
Years In Business:
Number of Employees:

CONTACT INFO

Primary Contact:
Title:
Phone:
Email:

Billing Contact:
Title:
Phone:
Email:

Contact 3 Name:
Title:
Phone:
Email:

Contact 4 Name:
Title:
Phone:
Email:

REFERENCES

Company 1 Name:
Contact Name:
Phone:

Company 2 Name:
Contact Name:
Phone:

Company 3 Name:
Contact Name:
Phone:

REQUIRED DOCUMENTS

W-9:

This form can be found on the IRS website at: https://www.irs.gov/

W-9

Workers Compensation Requirements:

Minimum limits per state statute. Proof of workers compensation or executed DWC Form-83. This form can be found on the Texas Department of Insurance website at: https://www.tdi.texas.gov/

Workers Compensation

General Liability Insurance Requirements:

Commercial General Liability (CGL) Minimum Policy Limits:
Each Occurrence $300,000.00
General Aggregate $300,000.00
Products- Comp/Op Agg. $300.000
Personal & Advance Injury $5,000.00

General Liability Insurance

POLICY AND CODE OF CONDUCT

Please initial acknowledging that you have read and understand each item.

Contract for Services: All sub-contractors are required to have a signed work order with complete details of the scope of work to be performed prior to starting work. You will only be paid for work that is listed out on the work order.

Purchase Orders: All materials to be called in for payment must be under Contractor Virtual’s account and have the project name attached to the P.O. or receipt.

Warranty Work: Sub-contractors who do not care for their warranty work are subject to suspension or potential chargebacks.

Change Orders: Any change in the scope of work that will alter the existing work order must have an executed change order on file. Invoices beyond the scope of work without an executed change order on file and accompanying work order will be paid at the discretion of the superintendent and management.

Errors: If work completed by you, your staff, your associate, or any person(s) related to your organization that causes delay in completion, additional repairs outside of the scope of work and/or monetary damages, you are required to notify your superintendent immediately. If an error is attempted to be covered up, not notified, or later discovered that, you will be 100% responsible for the costs of repairs and any resulting compensation for repairs necessary to correct the error.

Cleaning: All work orders are to be “picked up, “broom swept” and in an appearance that is conducive to the active jobsite. IF there are owners actively living, working, or present during production, all hazardous materials must be kept in an area that will not adversely affect the owners engaged in production. Trash must be removed off of the jobsite daily. If we must obtain a separate vendor to clean-up after you, a minimum of $100 per occurrence will be issued as a charge-back and taken out of the next invoice.

Alcohol/Drugs/Controlled Substances: No alcohol, drugs or controlled substances are allowed on any jobsite, NO EXCEPTIONS. Any person(s) within your organization under the influence is not permitted to work on any Contractor Virtual job site at any time. ANYONE FOUND IN VIOLATION OF THIS POLICY IS SUBJECT TO IMMEDIATE TERMINATION.

Smoking: Smoking of tobacco products is not permitted on any jobsite or in the vicinity of the jobsite.

Eating/drinking: Eating and drinking while on the jobsite is only permitted with the approval of the superintendent. All personal debris must be collected and disposed of prior to leaving the jobsite. Utilizing the owner's personal property to warm food, store items, etc. is not permitted.

Communication: All communication regarding the project is to come from the superintendent. Under no circumstances should any discussion of the details of the project be handled or discussed without the direct presence of the superintendent. You or any person(s) associated with your organization are not permitted to give the owner, associate, property manager, etc. your contact information. Violation of this policy may result in immediate termination from the project.

Freelance work: Any sub-contractor taking on “side work” with a customer, owner, property manager, etc. without written approval from the superintendent and co-signed by the superintendent’s direct manager. will be terminated immediately.

Theft and Vandalism: Any acts of theft, removal of materials and vandalism by any person(s) associated with your organization or company will be prosecuted to the full extent of the law. Prior written approval from Contractor Virtual must be obtained before removal of any materials from any jobsite.

Profanity: Due to customers, potential customers, inspectors, adjusters or visitors being on the jobsite profanity and disorderly conduct is not allowed.

Safety: The Sub-Contractor shall be fully responsible for ensuring compliance with all OSHA standards, regulations, and guidelines related to the scope of work outlined in this contract. The Sub-Contractor shall ensure that all employees are properly trained and equipped to perform their duties in compliance with OSHA standards. The Sub-Contractor shall be responsible for providing and maintaining all necessary personal protective equipment for its employees and shall ensure that such equipment is used by its employees as required by OSHA.

Penalties for Non-Compliance: In the event of any failure by the Sub-Contractor to comply with the terms of this section, including but not limited to, failure to comply with OSHA standards and regulations, or failure to provide and maintain personal protective equipment, the Sub-Contractor shall be subject to penalties, including termination of the contract without payment for any completed or outstanding work. The Sub-Contractor shall also be liable for any damages, penalties or fines imposed by OSHA as a result of such non-compliance and shall indemnify and hold harmless Contractor Virtual, its affiliates, and the owner of the jobsite where the project is located from any and all claims, damages, or suits arising from the Sub-Contractor's failure to comply with OSHA regulations.

I have read and fully understand every clause of the "POLICY AND CODE OF CONDUCT" section. Anything I did not understand or was not sure about I asked for further understanding and received a full explanation thereof.

INVOICING, DRAWS AND PAYMENT TERMS

Contractor Virtual Invoicing, Draw and Payment Policies and Procedures:

Invoices reflecting work outside of the approved scope/work order will not be processed.
A Contractor Virtual representative (project manager, superintendent, management, or foreman) must sign-off on all invoicing prior to submission, confirming completion and quality.
Retainage is at the discretion of the project manager or superintendent and assimilated on a per job basis. Retainage amount and stipulations must be stated on the work order and signed by the sub-contractor and Roadrunner rep. prior to work starting.
Invoices will be held if the sub-contractor is not compliant with necessary documentation, licensing, and insurance.
Checks are not available for pick-up until after 4:30pm on the following Monday. Sub-contractors must adhere to the following for invoice submittal:
- All invoices must have the work order listed on the document.
- All invoices must itemize work performed in detail. Please do not submit invoices with vague detail or verbiage that may reflect “all work as per scope”.
- All invoices must have
- All invoices must have the executed work order attached.
- All work reflected in the invoice must be completed 100% prior to submission.
Payment Terms: Payment terms must be signed-off on by the accounting manager prior to sub-contractor acknowledgement.
- Invoices reflecting material draws only are paid within 14 business days from submittal.
- Invoices reflecting labor draws are paid within 14 business days from submittal.

I have read and fully understand every clause of the "INVOICING, DRAWS AND PAYMENT TERMS" section. Anything I did not understand or was not sure amount I asked for further understanding and received a full explanation thereof.

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08/14/2022 14:16 CDT

Sub-Contractor Packet Uploaded by Dale Phillips - Info@ContractorVirtual.com IP 37.19.200.104